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County Board Minutes
August 21, 2013
7:30 p.m.

PRINTABLE DOCUMENT (.pdf)

 

Note: These minutes are not official until approved by the DeKalb County Board
at a subsequent meeting. Please refer to the meeting minutes
when these minutes are approved to obtain any changes to these minutes.

 

 

The County Board Met in regular session at the Legislative Center Wednesday, August 21, 2013. The Chair called the meeting to order and the Clerk called the roll. Those Members present were Mr. Frieders, Mrs. Fullerton, Mr. Gudmunson, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Reid, Mr. Stoddard, Mrs. Tobias, Mrs. Turner, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson, Ms. Fauci and Chairman Metzger. Those Members absent were Mr. Foster and Mr. Tyson. Twenty two Members were present and two were absent.
Chairman Metzger asked Mr. Frieders to lead to the pledge of allegiance.


APPROVAL OF MINUTES
Motion
Mrs. Tobias moved to approve the Minutes of June 19, 2013. Mr. O'Barski seconded the motion.
Voice Vote
Chairman Metzger asked for a voice vote on the approval of the Minutes. All Members present voted yea. Motion carried unanimously.

 

APPROVAL OF AGENDA
Motion
Mrs. Turner moved to approve the Agenda and Mr. Whelan seconded the motion.
Voice Vote
Chairman Metzger asked for a voice vote on the Agenda. All Members voted yea. Motion carried unanimously.

 

COMMUNICATIONS AND REFERRALS

Chairman Metzger introduced Mr. John Acardo, DeKalb County Clerk, to induct the following veterans into the DeKalb County Veteran's Honor Roll: James G. Quiram, Larry Forsberg and Arnold A. Griswold. Mr. Acardo also thanked all of the former inductees that attended the Veteran's Honor Roll Reception that was held prior to the County Board Meeting.

The Chairman presented Mr. Jim Scheffers, Director of Facilities Management, a plaque of recognition for his 25 years of service with the county.

 

Employee Service Awards
Employee Service Awards for the month of July 2013 were: Five Years: Shane E. C. Davis: Sheriff's Department, Brooke R. Johnson: Rehab & Nursing, Mary E. Stauffenber: Public Defender, Denise M. Stewart: Rehab & Nursing; Ten Years: Linda L. Austin: Rehab & Nursing; Fifteen Years: James J. Anderson: Judiciary; Twenty Years: Facilities Management; Twenty Five Years: Kathryn A. Aichele: Finance, James E. Scheffers: Facilities Management.

 

Employee Service Awards for the month of August 2013 were: Five Years: Amanda C. Carlson: Rehab & Nursing, Darby R. Ferguson: Circuit Clerk, Bernadette M. Edmeier: Circuit Clerk, Salina E. Beverly: Rehab & Nursing; Ten Years: Janet K. Runty: Rehab & Nursing, Douglas J. Johnson: Supt. of Assessments, Fifteen Years: Leonard A. Ludtke: Facilities Management, Eva L. Foulks: Rehab & Nursing; Twenty Years: Teresa M. Kaminiski: Sheriff's Department; Thirty Years: Kimberly A. Denny: Rehab & Nursing, Charles H. Payne: Supt. of Assessments.

 

Mrs. Tobias presented a plaque of recognition to Gina Lorusso from Sandwich, Illinois who received a $3,000 scholarship from the Illinois Counties Association. Gina will be attending Northern Illinois University.

 

APPOINTMENTS

Chairman Metzger recommended the following appointments: Stormwater management Planning Committee: Appointment of Mr. Derek Hiland for an indefinite term to replace Mr. Mark Biernacki who retired. Normal Drainage District: Mr. Steven Storey, reappointment for a term of three years, until August 31, 2016. Squaw Grove Drainage District: Mr. Allen Bark, reappointment for a term of three years, until August 31, 2016. Clinton-Shabbona Drainage District: Mr. Leonard Anderson, reappointment for a term of three years, until August 31, 2016. Union Drainage District: Mr. Steven C. Simpson, reappointment for a term of three years, until August 31, 2016. Fairdale Light District: Mr. Edward R. Silvers, reappointment for a term of two years, until June 30, 2015 and Ms. Shannon L. Bellah-Lee, reappointment for a term of three years, until June 30, 2016. Northern Illinois Technology Triangle (NITT): Ms. Chris arms to serve as Primary Representative and Joan Hanson to serve as Alternate Representative at the pleasure of the Count Board until October 31, 2015. Declaration of Vacancy: Mr. John Acardo, DeKalb County Clerk & Recorder at the close of business on September 17, 2013.

Motion
Mr. Stoddard moved to approve the appointments as presented. Mr. Oncken seconded the motion.
Voice Vote
The Chairman asked for a voice vote on the appointments. All Members voted yea. Motion carried unanimously.

 

PERSONS TO BE HEARD FROM THE FLOOR

There were no persons to address the County Board on any items that were not subject to a public hearing.

Derek Tyson arrived at 7:46 p.m.

 

 

REPORTS FROM STANDING COMMITTEES

 

 

PLANNING AND ZONING COMMITTEE

 

Resolution R2013-55: Updating the Hazard Mitigation Plan
Motion
Mrs. Turner moved The DeKalb County Board does approve to adopt the "All Hazard Mitigation Plan" as the official plan for DeKalb County, and that the County will submit, on behalf of the participating municipalities, this plan to the Illinois Emergency Management Agency and the Federal Emergency Management Agency for final review and approval. Mrs. Tobias seconded the motion.
Voice Vote
Chairman Metzger called for a voice vote to approve the Resolution as presented. All Members presented voted yea. Motion carried unanimously.

 

 

COUNTY HIGHWAY COMMITTEE

 

Resolution R2013-56: Authorizing Application for Downstate Operating Assistance Grant
Motion
Mr. Gudmunson moved The County of DeKalb authorizes the application for Downstate Operating Assistance Grant & Executing the Downstate Operating Grant Agreement. Mr. Jones seconded the motion.
Voice Vote

The Chairman asked for a voice vote on the Resolution. All Members voted yea. Motion carried unanimously.

 

Resolution R2013-58: Authorizing a Mitigation Agreement Between the County and the Forest Preserve District for the Five Points Road Bridge Project
Motion
Mr. Gudmunson moved The DeKalb County Board authorizes the purchase of 0.69 acres (1.5 to 1 ratio is required) of wetland credits. The Forest Preserve District is willing to provide the needed credit from its Afton Forest Preserve Wetland Bank site at no cost. Mr. O'Barski seconded the motion.
Voice Vote
The Chairman asked for a voice vote on the Resolution. All Members present voted yea. Motion carried unanimously.

 

 

 

ECONOMIC DEVELOPMENT COMMITTEE

 

Resolution R2013-57: In Support of the Illinois High School Association's Football Championship Games at Northern Illinois University
Motion
Mr. Whelan moved the DeKalb County Board does authorize a contribution of $25,000 from the County's Opportunity Fund to the DeKalb County Community Foundation to be used by the local Host Committee for the eight 2013 Illinois High School Association's Football Championship games to be held at Northern Illinois University on November 29th and 30th of this year. Mr. Pietrowski seconded the motion.
Roll Call Vote
Chairman Metzger asked for a roll call vote on the Resolution. Those Members voting yea were Mr. Frieders, Mrs. Fullerton, Mr. Gudmunson, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Reid, Mr. Stoddard, Mrs. Tobias, Mrs. Turner, Mr. Tyson, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson, Ms. Fauci and Chairman Metzger. All Members present voted yea. Motion carried unanimously.

 

FINANCE COMMITTEE

 

Resolution R2013-59: Purchasing and Award of Contracts Policy
Motion
Mr. Reid moved to authorize the revision of the County's Purchasing Policy with a combined Purchasing and Award of Contracts Policy effectively implemented on October 1, 2013. Mr. Cvek seconded the motion.
Motion
Mr. Cvek moved to amend Section IV - Paragraph B of the "Purchasing and Award of Contracts Policy" to include the following language: "Accordingly, upon the effective date of this policy, Department Heads shall submit a copy of each existing contract to the Finance Department, as well as a copy of each contract renewal or newly awarded contract thereafter." Mr. Gudmunson seconded the motion.
Voice Vote on Amendment
The Chairman asked for a voice vote on the amendment Mr. Cvek had proposed. All Members voted yea. Motion carried.
Voice Vote on Amended Resolution
Chairman Metzger called for a voice vote on the Resolution as Amended. All Members present voted yea. Motion carried unanimously.

 

Resolution R2013-60: Employee Bonus Program
Motion
Mr. Reid moved to put forth the policies with wording and title changes to the Employee Bonus including changing Rules Committee to Finance Committee and Administrative Aid to County Administrator. Mrs. Tobias seconded the motion.
Voice Vote
The Chairman asked for a voice vote. All Members voted yea. Motion carried.

 

Resolution R2013-61: FMO Equipment Request
Motion
Mr. Reid moved to approve the request of the Facility Management Office to purchase a new Skid Loader and new Utility Cart for Sycamore Campus at a combined estimated cost of $70,000 to $80,000, that said purchase to be made is on a sole source basis with the Bobcat brand, and that the two items being replaced may be re-purposed to the Health Facility campus and be added as additional equipment to the equipment replacement schedule. Mrs. Fullerton seconded the motion.
Roll Call Vote
Chairman Metzger asked for a roll call vote on the Resolution. Those Members voting yea were Mr. Frieders, Mrs. Fullerton, Mr. Gudmunson, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Reid, Mr. Stoddard, Mrs. Tobias, Mrs. Turner, Mr. Tyson, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson, Ms. Fauci and Chairman Metzger. All Members present voted yea. Motion carried unanimously.

 

Resolution R2013-62: Acceptance of a 5 Year Renewal Contract with Sikich LLP
Motion
Mr. Reid moved to accept a 5 year renewal contract with Sikich LLP for independent auditing services for Fiscal Years 2013 through 2017, recognizing that the contract may be terminated, without penalty, during that 5 year period. Mrs. Haji-Sheikh seconded the motion.
Voice Vote
The Chairman requested a voice vote on the Resolution. All Members present voted yea. Motion carried unanimously.

 

Claims for July 2013
Motion
Mr. Reid moved to approve the claims for July 2013 and the off cycle claims paid during the previous month, in the amount of $5,356,888.29. Mr. Stoddard seconded the motion.
Roll Call Vote
The Chairman asked for a roll call vote on the approval of the claims. Those Members voting yea were Mr. Frieders, Mrs. Fullerton, Mr. Gudmunson, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Reid, Mr. Stoddard, Mrs. Tobias, Mrs. Turner, Mr. Tyson, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson, Ms. Fauci and Chairman Metzger. All Members present voted yea. Motion carried unanimously.

 

Claims for August 2013
Motion
Mr. Reid moved to approve the claims for August 2013 and the off cycle claims paid during the previous month, in the amount of $7,176,480.90. Mr. Cvek seconded the motion.
Roll Call Vote
The Chairman asked for a roll call vote on the approval of the claims. Those Members voting yea were Mr. Frieders, Mrs. Fullerton, Mr. Gudmunson, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Reid, Mr. Stoddard, Mrs. Tobias, Mrs. Turner, Mr. Tyson, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson, Ms. Fauci and Chairman Metzger. All Members present voted yea. Motion carried unanimously.

Reports of County Officials
Motion
Mr. Reid moved to accept and place on file the following Reports of County Officials: Cash
Investments in County Banks -- June & July 2013; Circuit Clerk -- 6 month report ending June
30, 2013; County Clerk & Recorder's -- 6 month report ending June 30, 2013; Court Services
Report-- Adult & Juvenile Detention for June 30, 2013; Public Defender's Report -- July 2013;
2nd Quarter Financial Report -- Period ending June 30, 2013. Mrs. Turner seconded the motion.
Voice Vote
The Chairman requested a voice vote to accept the Reports of County Officials. All Members presented voted yea. Motion carried unanimously.

 

 

EXECUTIVE COMMITTEE

 

Ordinance 2013-08: Code Amendment for Deputy County Administrator
Motion
Mr. Stoddard moved The DeKalb County Code Chapter 2 (Administration) of Article III (Officer and Employees Generally) is hereby amended by inserting the attached language (titles "Deputy County Administrator") as Section 2-67 and that said change shall be effective immediately. Mr. Oncken seconded the motion.
Motion to Table
Mr. Oncken announced he would like to withdrawal his second to Mr. Stoddard's motion and moved to table the Deputy Administrator position and send to the Rules Committee for evaluation. Mr. Oncken also added to authorize the County Administrator to begin accepting applications to the Deputy Administrator position. Mr. Cvek seconded.
Roll Call Vote to Table Ordinance
Chairman Metzger asked for a roll call vote on Mr. Oncken's motion. Those Members voted yea were Mr. Frieders, Mr. Gudmunson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Stoddard, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson and Ms. Fauci. Those Members voting nay were Mrs. Fullerton, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Reid, Mrs. Tobias, Mrs. Turner, Mr. Tyson and Chairman Metzger. Fifteen Members voted yea and eight voted nay. The motion carried.

 

Resolution R2013-63: Acceptance of Tax Deed Property #06-33-400-039-0012B
Motion
Mr. Stoddard moved The DeKalb County Board does agree to accept the tax deed property described herein (VIN #5665) and further agrees to pay the $695 fee associated with the conveyance of acquiring this property. Mrs. Haji-Sheikh seconded the motion.
Roll Call Vote
The Chairman called for a roll call vote on the Resolution. Those Members voting yea were Mr. Frieders, Mrs. Fullerton, Mr. Gudmunson, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Reid, Mr. Stoddard, Mrs. Tobias, Mrs. Turner, Mr. Tyson, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson, Ms. Fauci and Chairman Metzger. All Members voted yea. Motion carried unanimously.

 

Resolution R2013-64: Acceptance of Tax Deed Property #06-33-400-039-0040O
Motion
Mr. Stoddard moved The DeKalb County Board does agree to accept the tax deed property described herein (VIN #5513279XE) and further agrees to pay the $695 fee associated with the conveyance of acquiring this property. Mr. O'Barski seconded the motion.
Roll Call Vote
The Chairman called for a roll call vote on the Resolution. Those Members voting yea were Mr. Frieders, Mrs. Fullerton, Mr. Gudmunson, Mrs. Haji-Sheikh, Mr. Johnson, Mr. Jones, Mr. O'Barski, Mr. Oncken, Mr. Pietrowski, Mr. Reid, Mr. Stoddard, Mrs. Tobias, Mrs. Turner, Mr. Tyson, Mr. Whelan, Mr. Brown, Mr. Cribben, Mr. Cvek, Mrs. DeFauw, Mr. Deverell, Mr. Emerson, Ms. Fauci and Chairman Metzger. All Members voted yea. Motion carried unanimously.

 

OLD BUSINESS / NEW BUSINESS
There were no items of old or new business to discuss.

 

APPOINTMENTS EXPIRING FOR SEPTEMBER 2013
Workforce Investment Board -- 3 positions
Public Building Commission -- 1 position

 

ADJOURNMENT
Motion
Mr. Cvek moved to adjourn the meeting and Mrs. Turner seconded the motion.
Voice Vote
Chairman Metzger called for a voice vote on the adjournment. All Members voted yea. Motion carried unanimously.

 

 


_______________________

DeKalb County Clerk

 

 

____________________________
DeKalb County Board Chairman