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Minutes of the E-911 Board
September 4, 2013
3:30 p.m.

PRINTABLE DOCUMENT (.pdf)

 


Chief Lowery was chosen to run the meeting in the absence of the Chairman and Vice Chairman.

 

CALL TO ORDER
Acting Chairman Lowery called the meeting to order at 3:33pm.

 

BOARD MEMBERS PRESENT:
Fullerton, Hicks, Leverton, Lowery, Mitchell, and Thomas

 

BOARD MEMBERS ABSENT:
Hanson, King, Merritt and VanLanduyt

 

GUESTS PRESENT
Lisa Winckler, DeKalb County Sheriff Department; Jim Feyerherm, Starved Rock Communications; Tracy Smith DeKalb Police Department; Jeff Stowasser, Motorola

 

ALSO PRESENT
Christine Johnson, DeKalb County Treasurer; Glenna Johnson, E911 Coordinator

 

AGENDA
Acting Chairman Lowery asked for any amendments to the agenda. The motion was made by Thomas and seconded by Hicks to approve the agenda. The motion passed.

 

MINUTES
A motion to approve the minutes of the August 7, 2013 meeting the motion was made by Fullerton and seconded by Thomas. The motion passed.

 

Treasurer's Report

  • Monthly Treasurers Report- was presented and discussed.
    • A motion to approve the August monthly report was made by Thomas and seconded by Mitchell. Motion passed
    • Bills Not Previously Submitted: None

    Bills Paid in September 2013

    Language Line Services, Inc.

    204.57

    The Housing Authority of the County of DeKalb

    $200.00

    Frontier

    $550.00

    Biddle Consulting Group, Inc.

    $999.00

    Word System, Inc.

    $179.00

    IDPH

    $30.00

    Castle Bank

    $125.00

    Glenna Johnson

    $143.34

    NICOMM

    $1,750.00

    Frontier    AA0-3030

    $61.27

    Frontier    900-9656

    $16,685.07

    Frontier    899-8838

    $37.83

    Frontier    QL4-9093

    $212.64

    Frontier    QL0-4779

    $231.32

    Frontier    QL4-7793

    $231.41

    Frontier    QR0-4142

    $306.47

    Total

    $21,946.92



    A motion to pay the September bills was made by Thomas and seconded by Hicks. A roll call vote was taken: Acting Chairman Lowery- Y, Fullerton- Y, Hicks- Y, Leverton- Y, Mitchell- Y, and Thomas-Y. Motion passed.


     

    OLD BUSINESS

    • Fire Radio Reports-- Feyerherm stated South MABAS site is fixed.
    • Mapping Software- G. Johnson Reported:
    • County PSAP has requested a training date to start the implementation process of the new map software. Date was set for November.

       

    NEW BUSINESS

      - NG911 Consultant RFP and Intergovernmental Agreement Discussion-

    • Johnson stated that the RFP is getting closer to be released to the ETSB's but it was not ready yet.
    • There was a discussion to approve the intergovernmental agreement for the RFP process. After questions were answered there was a motion made to approve the document by Thomas and seconded by Hicks. Motion passed.
    • Johnson discussed the options that that ETSB would have if the current 911 system would fail. The members questioned why did she have to investigate options and what were the options from Frontier since they are the equipment provider? Johnson stated she had not sent an email or letter requesting Frontier's input.
    • Motion was made by Hicks and seconded by Thomas to send a letter to Frontier to ask what the options are if the 911 system was to fail. Motion Passed. The letter was to state the next meeting date of October 2, 2013 for them to get back to the ETSB.
    • Frontier had not provided a date for G. Johnson to be present in the central office when the 911 equipment is being reviewed for reliability.
    • G. Johnson will go to other vendors after October 2, 2013 to see if they would have quick suggestions if the system was to fail.
    • G. Johnson will also go to the ICC about this issue.

    - DATA contract with DeKalb County Housing Authority-

    • Johnson report that she had been asked for input on the contract. She had no changes but did ask if there would be a new contract required for the ETSB and how some of the wording would affect the technician for the ETSB equipment on the roof of that contract.

    - Texting 911- Nothing new to report

    - Legislation

    • Johnson stated no news on legislation or the Governor's advisory committee appointments.

    - Participating Agency Request--

    • I Am Responding- C. Johnson reported on the conversation about pagers and the software for Sandwich Fire and after that report there was not action to be taken at this time for the request for the software. G. Johnson stated that no new expenditures should be added or changed until the report was made to the legislators and Governor on how systems can spend their monies received.

    - PSAP Administrators' Report -- No Report

    - Persons to be heard from the floor --

    • Tracy Smith- Discussed the connection between the Sheriff Department and the DeKalb Police Department for the CAD to CAD software. Could the 911 connection be used for that connection? Each agency has paid for the necessary software but now they need a connection between them in the PSAPs. This software will be used when a call overflows to the backup PSAP and the PSAP that needs to dispatch the call is busy. Johnson will need to ask DATA if that is possible or if there would be additional charges.

    • Jim Feyerherm- Asked about the church billing and the surcharge amounts not being correct. G. Johnson stated Frontier is aware of the issue and she will follow up with them.

    -Coordinators Report

    • ICC Request-
      • Letter received to provide a 10 digit number for DeKalb County to be used by other PSAPs to transfer calls to DeKalb County. This is to meet the requirements of one of the laws passed in June. There will also need to be a SOP written.
    • DeKalb New Police Station Meetings-

      G. Johnson attended meetings with Frontier to discuss the issues with the current 911 system and the addition of a position for the new police station.

    • INENA and IPSTA Conference-
      • The conference is during the week of October 20th until October 23rd.
    • EMD License Process- This is new because now IDPH will be charging for new and renewing EMD licenses for the dispatchers in the PSAPs.
    • Frontier- Johnson reported:
      • Frontier and issued incorrect surcharge checks and they were in the process of fixing that error and issuing additional checks to the systems.


    ADJOURNMENT

    Thomas moved to adjourn the meeting, and was seconded by Mitchell. The motion passed. The meeting adjourned at 4:45pm.

     

     



    Respectfully submitted,

     

     

     

    - - - - - -- - - - - - - - - - - - - -- - - - -
    Glenna Johnson, Coordinator

    • OFFICERS

      NAME

      TERM (Two Year)

      Chairman

      Mr. Bill King

      April 01, 2013 - December 31, 2013

      Vice-Chairman

      Mr. Todd Merritt

      April 01, 2013 - December 31, 2013

      Secretary

      Mr. Thomas

      November 7, 2012 - December 31, 2013

      Treasurer

      Mrs. Christine Johnson

      Per Statute, County Treasurer

      Coordinator

      Ms. Glenna Johnson

      At-Will Employee, Board Appointed, Start date 02-11-08



      CURRENT
      Members

      Entity Represented

      ORIGINAL APPOINTMENT

      TERM EXPIRES

      Todd Merritt

      Member At Large
      North Fire Departments
      Retire Sheriff Deputy

      12/01/2010

      12/31/2013

      Julia Fullerton

      County Board Member

      0/01/2013

      11/30/2014

      Gary Hanson

      County Administrator

      01/19/2000

      12/31/2013

      Gene Lowery

      DeKalb Police Chief

      06/20/2012

      12/31/2015

      Eric Hicks

      DeKalb Fire Chief

      08/15/2012

      12/31/2015

      Jason Leverton

      DeKalb Police Commander

      03/20/2013

      12/31/2013

      Darren Mitchell

      N.I.U. Acting Police Chief

      09/17/2008

      12/31/2013

      Bill King

      Sandwich Police Chief

      12/01/2010

      12/31/2015

      Don Thomas

      Sycamore Police Chief

      01/18/2012

      12/31/2015

      Jay VanLanduyt

       Member At Large
      Hinckley Fire Chief
      South Fire Departments

      12/01/2009

      12/31/2013


      10 Board Members Serving 4 year Staggered Terms, Except the County Board Member is a 2 Year Term.